Privacy

I.    Data Controller

The controller in the sense of the General Data Protection Regulation (GDPR ) and other national data protection laws of the Member States as well as other provisions pertaining to data privacy and protection laws is:

German Chamber of Commerce and Industry in Japan (AHK Japan)
Sanbancho KS Bldg. 5F
2-4 Sanbancho, Chiyoda-ku
Tokyo 102-0075, Japan
Tel.: +81-(0)3-5276-9811

E-mail: info(at)dihkj.or.jp
Website: www.japan.ahk.de

II.   Data Protection Officer

IT-Deutschland Global Business Solutions K.K.
MASU no SQUARE 3F
1-14-1 Kanda-Sudacho, Chiyoda-ku
Tokoy 101-0041, Japan

E-mail: contact(at)it-germany.com
Website: www.it-germany.com

III.   Contact

For questions or other privacy related inquiries, please send your email to:

privacy(at)asiapacificconference.com

Protection

§1. Information on User Rights

Rights of the Data Subject

You have the following rights according to the EU General Data Protection Regulation:

• If your personal data is processed, you have the right to obtain information regarding the storage of your personal data (Section 15 GDPR).

• If incorrect personal data is processed, you have the right to correction of such (Section 16 GDPR).

• If legal requirements are given, you have the right to request the deletion or limitation of processing, and you have the right to object to such processing (Sections 17, 18 and 21 GDPR).

• If you have given your consent to data processing or if a contract exists pertaining to data processing and if such data processing is carried out via automated processes, you have a right to data portability where applicable (Section 20 GDPR).

Should you exercise your above-mentioned rights, the AHK Japan will review whether statutory requirements are met.

For questions about user rights and other privacy related inquires, please send an email to:

privacy(at)asiapacificconference.com

For appeals pertaining to data privacy laws, you may contact the regulatory authority.

§2. Information on Data Processing.

I. Scope of Processing of Personal Data

In principle, we collect and use personal data of our users only to the extent it is required to provide a functioning website as well as for our content and services. The processing of personal data of our users is carried out regularly only after consent is given by our users. An exception applies in cases in which a previous obtaining of a consent is not possible for actual reasons and where the processing of data is permitted on the basis of statutory provisions.

II. Legal Basis for the Processing of Personal Data

To the extent that we obtain consent from the data subject for the processing of personal data, Section 6 Subsection 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for the processing of personal data. For the processing of personal data required to execute a contract whose contractual party is the data subject, Section 6 Subsection 1 lit. b GDPR serves as legal basis. This also applies to processing that is required for the execution of pre-contractually measures. If such processing is required to maintain a legitimate interest of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the former interest, Section 6 Subsection 1 lit. f GDPR serves as legal basis for such processing.

III. Data Deletion and Duration of Storage

Personal data of the data subject will be deleted or blocked as soon as the purpose for storing such data no longer applies. Storage beyond such a period can be effected if such storage is prescribed by the European or national legislative body in provisions pertaining to European Union law or other provisions the data subject is subject to. Blocking or deletion of data is also effected if a storage period expires that is prescribed by the cited standards, unless there is a requirement for further storage of such data to enter into a contract or to execute a contract.

§3. APK 2020 Newsletter

III-C) APK2020 Newsletter

C1) Description and Scope of Data Processing
On our website, there is the option to subscribe to the free APK2020 Newsletter. During the registration for the newsletter, data from the input mask added by iFrame is transmitted to the service provider commissioned by us for e-mail marketing software.

The following data is collected:
• E-mail address

Furthermore, the following data is collected upon registration:
• Date and time of registration

For the processing of data, in line with the registration process, we obtain your consent and refer to this data privacy statement. In connection with the processing of data for the sending of newsletters, with the exception of the provider of email marketing software, data is not forwarded to third parties. Such data is only used for the newsletter to be sent to you.

C2) Legal Basis for the Processing of Data
Legal basis for the processing of data after registration for the newsletter by the user is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand.

To the extent this pertains to the sending of a newsletter in line with membership to registered data of our database, legal basis is Section 6 Subsection 1 lit. b GDPR.

C3) Purpose of Data Processing
Collection of the e-mail address of the user is done to deliver the newsletter.

C4) Duration of Storage
Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. The e-mail address of the user is therefore stored for as long as the newsletter subscription is active.

C5) Newsletter Tracking
To optimise our newsletter offer, we use personalized newsletter tracking. In this context, besides the e-mail address, we also collect activities connected to the newsletters (click behavior).

C6) Option for Objection and Removal
A newsletter subscription may be cancelled by the respective user at any time. A special link is provided in every newsletter for this purpose. Alternatively, you may also send an e-mail to

mailto:info@asiapacificconference.com.

§4. APK 2020 Registration

III-E) Registration for the APK2020
III-F) Contact Form and E-Mail Contact
F1) Description and Scope of Data Processing
On our website, there are contact forms that can be used to contact us electronically. If a user utilizes this option, data entered into the input mask is transmitted to us and stored.
At the time the message is sent, also the following data is stored:
• Date and time of registration
For the processing of data in line with the sending of the message, we obtain your consent and refer to this data privacy statement.
As an alternative, you may also contact us via the provided e-mail address. In such a case, the personal data of the user transmitted via e-mail is stored. In this context, such data is not forwarded to third parties. Such data is only used for the processing of the conversation.
F2) Legal Basis for the Processing of Data
Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. Legal basis for the processing of data transmitted in line with the sending of an e-mail is Section 6 Subsection 1 lit. f GDPR.
If the purpose of the contact via e-mail is the entering into a contract, the additional legal basis for processing is Section 6 Subsection 1 lit. b GDPR.
F3) Purpose of Data Processing
The processing of personal data from the input mask only helps us to process the contact that was established and the communication that was sent by you. If contact is established via e-mail, our required legitimate interest is also in the processing of such data. Other personal data processed during the sending process only serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
F4) Duration of Storage
Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. This is the case for personal data from the input mask of one of the contact forms and for data sent via e-mail if the respective conversation with the user is finished. The conversation is finished if it can be deduced from the circumstances that the respective matter is clarified in a concluding fashion. Other personal data collected during the sending process will be deleted after a period of three months at the latest.
F5) Option for Objection and Removal
The user has the option to revoke his consent for the processing of personal data. If the user contacts us via e-mail, he may object at any time to the storing of his personal data. In such a case, the conversation cannot be continued. You may send your revocation of consent and objection to storage in writing via e-mail to communications(at)dihkj.or.jp or membership(at)dihkj.or.jp.
All personal data stored in the process of establishing contact will be deleted in such a case.
IV. Forwarding of Personal Data to Third Parties
IV-A) Website Operators
In line with processing, personal data is forwarded to the agency commissioned to run the website as well as to the technical service provider. Such is regulated via a corresponding agreement with the service provider.

§5. Social Media Sharing Buttons

IV-B) Social Media Sharing Button
B1) General Notice
Social media plugins usually lead to the fact that every visitor to a website is immediately captured by such services by means of his IP address and that his subsequent browser behaviour is logged. This can also occur if you do not press the button. To prevent this, we use the Shariff method. Here, our social media buttons only establish direct contact between the social network and you only if you click on the respective sharing button. If you are already logged in with a social network, this is done without an extra window for Facebook and Google+. Twitter displays a pop-up window in which the text of the tweet can be edited. This way, you may publish our content in social networks without such networks being able to compile complete surfing profiles.
B4) Twitter
Our website uses plugins of the social network Twitter Inc., 795 Folsom Street, Suite 600, San Francisco, CA 94107, USA. By using the Shariff method, Twitter only gains knowledge of your IP address and your visit to our website if you click the button.
We have no knowledge of any subsequent potential collection and use of your data by Twitter and also have no influence on such. More information can be found in the data privacy statement of Twitter. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy statement (Section III-B).
B5) LinkedIn
Our website uses the LinkedIn share plugin of the social network LinkedIn, LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. By clicking the button, your browser connects to LinkedIn to carry out the functions of the plugin. In this context, no personal data is stored by LinkedIn, and your use is also not recorded via a cookie. More information can be found in the data privacy statement of LinkedIn. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy statement (Section III-B).

IV-C) YouTube Videos
In some instances, we have embedded YouTube videos on our website that are stored on the servers of the provider YouTube and that are playable by our website via such embedding. Embedding of the videos is carried out with the activated option for advanced data privacy settings. If you play these videos, YouTube cookies and DoubleClick cookies are stored on your computer, and data is potentially transmitted to Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, as the operator of YouTube.
When playing videos stored by YouTube, according to current information, at the very minimum the following data is transmitted to Google Inc. as operator of YouTube and operator of the DoubleClick network:
• IP address and cookie ID
• The specific address of our accessed page
• System date and time of access
• Your browser ID
Transmission of such data is carried out independent of whether you have a Google user account via which you are logged in or you do not have a user account. If you are logged in, such data is potentially directly allocated to your account by Google. If you do not want such allocation to your profile, you have to log out prior to activating the playback button for the video.
YouTube or Google Inc. store such data as usage profiles and, if applicable, use such for purposes of marketing, market research and/or for the demand-driven design of their websites. Such an analysis is carried out in particular (also for users who are not logged in) to provide demand-driven advertising and to inform other users about your activities on our website. You have the right to object to the creation of such usage profiles; to exercise your right, you will have to contact Google as the operator of YouTube.

IV-D) Google Maps
This website uses the web mapping service Google Maps of Google Inc. By using this website you give your consent to the collection, processing and exploitation of data potentially collected in an automated fashion by Google and its representatives.
Terms of use of Google Maps
Further information pertaining to the purpose and scope of data collection and processing by Google can be found on this information page

Privacy

§6. Information on Cookies

I. Description and Scope of Data Processing

We use cookies to make our website more user-friendly. Some elements of our web page require that the accessing browser can also be identified when the user moves from one page to the next. No personal data is collected in the process.

Purpose: WordPress log in cookie
Retention period: 30 days
Description: Cookie to keep you logged in Used names Sharing _wordpress_ Privacy statement
WP Autosave
Purpose: We use this plugin for automatically saving a post from the editor to drafts by timer or by changes in editor.
Retention period: 365 days
Description: We use this plugin for automatically saving a post from the editor to drafts by timer or by changes in editor.
Used names Sharing
wp-autosave-1 Privacy statement
Twitter
Purpose: Target users with personalised ads
Retention period: 1 year
Description: Twitter tracks users to target them with personalised ads
Used names Sharing
metrics_token Privacy statement
Linkedin
Purpose: Linkedin places cookies to track users
Retention period:
Description:
Used names Sharing
X-LI-IDC Privacy statement
Google Fonts
Purpose: Display of fonts on our website
Retention period: 365 days
Description: We use the Google Fonts API to display fonts on our website. The Google fonts API requests your IP address when visiting our website.
Used names Sharing
tcb_google_fonts Privacy statement
Google Maps
Purpose: Display maps on our website
Retention period: 30 days
Description: We have embedded Google Maps on our website. Our website connects to the Google Maps API to display these maps. The Google Maps API requests your IP address.
Used names Sharing
Privacy statement
YouTube
Purpose: Youtube cookie to track individual users
Retention period: 30 days
Description: Cookies to track individual users.
Used names Sharing
Privacy statement

When visiting our website, the users are informed via web banner about the use of cookies for analytical purposes and referred to this data privacy statement. In this context, it is also pointed out how the storing of cookies can be disabled in the browser settings.

If you do not want tracking, you can disable it in this data privacy statement.

B2) Legal Basis for the Processing of Data

Legal basis for the processing of personal data while using technically required cookies is Section 6 Subsection 1 lit. f GDPR.

Legal basis for the processing of personal data while using cookies for analytical purposes is Section 6 Subsection 1 lit. a GDPR if the respective consent of the user is on hand.

B3) Purpose of Data Processing

The purpose of using technically required cookies is the simplification of use of websites for the users. Some functions or our web page cannot be provided without the use of cookies. For such it is necessary that the browser is also recognised when the user moves from one page to the next.

User data collected via technically required cookies is not used to create user profiles.
The use of analytical cookies also serves to improve the quality of our website and its content. From analytical cookies we gain knowledge of how the website is used; we are then able to constantly optimise our services.

B4) Duration of Storage, Option for Objection and Removal

Cookies are stored on the computer of the user and transmitted from such to our website. This is why you as the user have full control of the use of cookies. By changing your browser’s settings, you may disable or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done in an automated fashion. If cookies are disabled for our website, it is possible that not all functions of the website may be used to the full extent

§7. Information on Webserver

I. Description and Scope of Data Processing

At any time our website is visited, by technical nature the webserver collects data from client terminals and stores those information in log files.

The following data is collected in the process:

• Information regarding the browser type and the version used
• The operating system of the user
• The internet service provider of the user
• The IP address of the user
• Date and time of access
• Websites that are accessed by the system of the user via our website

II. Legal Basis for the Processing of Data

Legal basis for the temporary storage of data and the logfiles is Section 6 Subsection 1 lit. f GDPR.

III. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the computer of the user. To do so, the IP address of the user must remain stored for the duration of the session.

Storing of logfiles is effected to ensure the functionality of the website. In addition, such data helps us to optimise the website and to ensure the security of our information technology systems. An analysis of such data for marketing purposes will not be carried out in this context.

IV. Duration of Storage

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. In the event of collection of data for the provisioning of the website this is the case whenever the respective session ends.
In the event of storing of data in logfiles this is after seven days the case at the latest. Storage to exceed such a period is possible. In such a case, the IP addresses of the users are deleted or redacted so that an allocation of the accessing client is no longer possible.

V. Option for Objection and Removal

Collection of data for the provisioning of the website and storing of data in logfiles is required for the operation of the website. Consequently, the user has no possibility to object.

VI. Webserver Hosting Provider

Our webserver is located in Germany and hostet by:

netcup GmbH
Daimlerstraße 25
76185 Karlsruhe
Telefon: +49 721 7540755-0
Telefax: +49 721 7540755-9
E-Mail: mail@netcup.de

For more information about Netcup, please visit their Privacy Policy website.